Senior Level Program Assistant for Food Aid Related Programs

ME&A is recruiting a Senior Level Assistant for Food Aid Related Programs to support USAID’s Bureau for Democracy, Conflict and Humanitarian Assistance (DCHA) in its operational and administrative support in the coordination of their programs of international disaster response and humanitarian assistance; emergency and developmental food aid: conflict mitigation programs; transition activities; and, other DCHA Bureau initiatives.

The Senior Program Assistant for Food Aid will provide administrative and office support for assigned supervisor/manager or senior staff member. She/He will perform office administrative functions such as receiving, answering and routing telephone calls; setting up and maintaining alphabetical, numerical and/or subject files; maintaining calendars and coordinating meeting times; scheduling conferences and conference room facilities; booking off-site meeting locations; sending out invitations and keeping track of responses; creating and distributing meeting agenda; taking minutes during meetings and distributing them to attendees, as appropriate; and logistical arrangements for meetings and conferences. The Senior Program Assistant for Food Aid will serve as a back-up in managing the transmittal of incoming and outgoing memos. She/He will research and obtain information for routine and moderately complex reports and special assignments.

The Senior Program Assistant for Food Aid will coordinate travel arrangements for individuals supported. She/He will be required to coordinate the routing of documents/memos through the approval chain, following up on pending details, and ensuring deadlines are met. The Senior Program Assistant for Food Aid will assist with the quarterly review of policies and/or directives and provide recommendations for modification, as necessary. Other qualifications include:

• At least a Bachelor’s Degree;
• At least (15) fifteen years of work experience;
• Exceptional writing skills ;
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint);
• Demonstrated ability to work both independently and in a team;
• Strong organizational skills;
• Strong interpersonal skills;
• Experience working with USAID is a plus;

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